Admin & Team Assistent (m/w/d)

Stellenbeschreibung

Paretos is the leading AI-based decision intelligence platform to make effective, data-driven decisions across entire organizations, enabling business users to evaluate complex data, predict future scenarios and take optimal actions via a no-code UI and integrations with no prior data science knowledge needed. As a "remote-first company" with team members all over Europe, we strongly believe that this ambitious path is only possible with a great and diverse team.

We want to continue and scale our very successful "Retention Growth" strategy and bring the value of Decision Intelligence to more customers in the DACH region and as a next step in other markets.

Therefore, we're looking for a part-time Admin & Team Assistant (f/m/d) based in Heidelberg to support us on this exciting journey.

In your new role at paretos, you'll be the backbone of our daily operations, ensuring that everything runs smoothly and efficiently. You’ll handle a variety of administrative tasks, from organizing schedules and managing office supplies to coordinating meetings and events. You’ll work closely with our team to maintain a productive work environment, assist with onboarding new employees, and manage communications with external partners. By supporting both our leadership and wider team, you'll play a vital role in helping paretos grow and achieve its ambitious goals.

This part-time position in Heidelberg offers flexibility and the opportunity to make a meaningful impact while working with a dynamic and dedicated team.

Tasks

• All-Round Support: Serve as the go-to person for administrative tasks, supporting the team with various organizational needs.
• Office Management: Coordinate and manage office operations, handle office supplies, and ensure a well-functioning work environment.
• Scheduling and Travel Management: Plan and organize appointments and business trips for the team.
• Event Coordination: Assist in planning and executing internal and external events and meetings.
• Point of Contact for External Partners: Handle communication and service requests, and coordinate with service providers.
• HR Support: Handle administrative tasks like organizing onboarding processes and supporting recruitment activities.

Requirements

• Experience: Previous experience in an administrative or assistant role, ideally in a dynamic environment like a startup or tech company.
• Organizational Skills: You work in a structured way, pay attention to details, and have strong time management skills.
• Communication Skills: You’re a natural communicator and fluent in both German and English, written and spoken.
• Hands-on Mentality: Flexible, proactive, and ready to jump in wherever support is needed.
• IT Savvy: Proficient in standard office applications, with experience in project management tools and CRM systems being a plus.

Benefits

These little perks will be waiting for you if you become part of the paretos-family:

• At the office you can test your barista skills and brew some great coffee to keep you going throughout the workday or enjoy some coffee talks with your fellow paretoneers. (You might even be awarded the next “paretos office barista of the year” at our Christmas party!)
• Talking about the team: you’ll complement a highly skilled & motivated team of paretoneers ready to hit the road and have fun along the way
• We regularly enjoy professional and fun events online and IRL with the whole team
• You’ll get the office equipment you need to show off your full potential. We believe that your capabilities shouldn’t be limited by hardware components
• Boost your continuous learning journey with our personal learning budget!
• Work whenever it fits best for you with flexible working hours
• Receive a mobility budget to access various kinds of transportation whilst setting off your carbon emissions
• If you are part of the paretos dog club, feel free to bring your furry friend to the office

We are continuously expanding our benefits as we grow to ensure an environment where our team members feel comfortable and happy to work at.

paretos is an inclusive company with equal opportunities for all. Our corporate culture is guided by the principles of GUNG HO - we believe in the synergy of worthwhile work, the control of achieving a common goal, and the importance of cheering each other on. We are proud to have brought together passionate, high-performing and caring people of all genders, cultures, backgrounds and views. Together, they all form the heart of the company and drive us to new heights every day. The combination of remote work and regular onsite-events is our key to strengthen our team spirit and to form our culture. To keep this up, we are happy to receive your application if you already live in Europe or if you’re open to relocate.

This is it from our side for now. What about you? Are you ambitious to disrupt the AI and Optimization world with us? Then send us your application!

Note: We encourage you to apply for this role, even if you don’t match all the requirements 100%. As long as you inherit the eagerness to learn, we are happy to be convinced that you are the right fit for us.

Kontakt

paretos GmbH