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The International Bowel Ultrasound (IBUS) Group is a not-for-profit association with more than 1300 members worldwide, founded by a group of international experts in bowel ultrasonography and inflammatory bowel diseases (IBD), which aims to promote the high-quality performance and adoption of intestinal ultrasound in IBD around the world. IBUS has established a global education program for interested gastroenterologists.
We are looking for experienced Events Manager interested in educational projects and working in an international medical environment, with passion in developing, implementing, and monitoring efficient organizational processes to streamline operations, especially in complex multidisciplinary structures.
Tasks
Support the Educational Team in planning and delivering the educational program (in-person and virtual workshops, webinars, etc.) from initial consultations to proposal, contracting, implementation, and final billing and take on the responsibility for the assigned projects within the association
Takeover of the placement of physicians at IBUS expert centers for further IUS training worldwide
Planning of themes, (digital) concepts, budget, resources and training sessions together with the team and third parties (including venue search, set-up, catering
and participants´ coordination)
Active participation in the association's working groups and communication with stakeholders and sponsors
In your role, you will continuously develop and document standards, methods, and processes.
Management of confidential documents and documentation of projects/ maintenance of project folders
Onsite and online support for project working groups, trainees, speakers, and trainers during our meetings and workshops
Assist in post-event activities, such as gathering feedback, analysing event success metrics, and preparing event reports.
Planning of business trips and other events, in person and online
A good understanding and knowledge of pharmaceutical compliance regulations and the codes applicable to this industry is desirable
Requirements
Completed training or studies in the field of project or event management
Experience in the field of event planning
Strong organizational skills, attention to detail, communication skills and ability to work in a team
Excellent knowledge of MS Office
Willingness to travel also internationally is essential in order to attend events and workshops onsite
Fluent English language skills, both written and spoken. Basic German knowledge and other languages are an advantage
You must have right to work in Germany
Benefits
Full time 1 year contract with the possibility of extension based on projects and performance
Actively contribute to your team’s capabilities and taking part in shaping internal processes
Acquiring new skills by participating wide range of responsibilities and tasks
Travel to new locations around the globe
Flexible working hours and hybrid work (applicant must be based in Berlin)