Executive Assistant f/m/d (m/w/d)

Stellenbeschreibung

We at Synagen are an AI-driven startup at the forefront of healthcare and biomedical research innovation. Our mission is to harness the power of generative and agentic AI to enhance patient care, streamline research, and drive the adoption of groundbreaking medical advancements.

Aufgaben

As an Executive Assistant, you will be a key force in ensuring the smooth day-to-day operations of our leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate needs in a dynamic, fast-moving startup environment. You will provide high-level administrative support, coordinate key projects, and act as a strategic partner to our executives.

Administrative & Executive Support

• Manage and optimize executive calendars, schedule meetings, and handle correspondence.
• Prepare reports, presentations, and key documents for internal and external use.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.

Office & Operations Management

• Oversee office activities and serve as the main contact for employee-related matters.
• Organize travel arrangements, company events, and logistics.
• Take responsibility for purchasing and procurement of office supplies and services.
• Identify areas to streamline processes and improve efficiency.

Finance & Communication

• Support basic accounting functions, including invoice management and expense tracking.
• Assist in payroll processing and financial organization.
• Manage and support company social media activities.
• Facilitate investor and partner communications, ensuring a smooth information flow.

Qualifikation

• Bachelor’s degree preferred; relevant experience in an executive support role is a plus.
• 3+ years of experience as an Executive Assistant, Chief of Staff, or in a similar role.
• Strong project management skills, with the ability to multitask and prioritize effectively.
• Excellent communication in German and English and interpersonal skills.
• High level of professionalism, discretion, and problem-solving ability.
• Basic accounting skills (e.g., handling invoices, expense tracking, financial organization) are a plus.
• Adaptability and ability to thrive in a fast-paced startup environment.

Benefits

• Work alongside visionary leaders in AI-driven healthcare innovation.
• Be part of a cutting-edge, high-growth startup with a mission that matters.
• Competitive compensation and benefits
• A dynamic and supportive work culture that values initiative and impact.

Are you ready to make a difference?

If you want to be part of a team that is making waves in the MedTech industry, we want to get to know you!

Kontakt

Synagen GmbH