Office & Admin Manager (m/w/d)

Stellenbeschreibung

Who We Are

We’re a diverse team of beauty enthusiasts from all over the world, committed to creating an inclusive and supportive workplace where everyone feels valued and respected.

As a leading international beauty brand, we're dedicated to providing high-quality products that help individuals empower their unique sense of style. We provide customers with convenient access through our internet distribution, and our innovative and dynamic approach has made us a top choice for beauty salons and stores worldwide.

We're all about creativity and individual growth, encouraging our team members to be bold and brave to think outside the box.

Tasks

What We'd Love You To Do

• Oversee office operations, including filing, auditing, correspondence, and supplies.
• Ensure compliance with health & safety policies and risk assessments.
• Support finance with invoices, expenses, payroll, and cost-saving initiatives.
• Manage onboarding and offboarding, handling IT setup, building access, and equipment.
• Act as the first point of contact for employees, guests, and service providers.
• Coordinate schedules, diary management, travel bookings, and employee benefits.
• Handle mail, deliveries, office policies, and compliance updates.
• Assist in planning and executing company events.
• Provide administrative support to leadership and the broader team.

Requirements

What You Bring

• At least three years of experience in office administration, ideally within a small to medium-sized organization.
• A strong sense of responsibility and ownership—you’re proactive, detail-oriented, and thrive on keeping things running smoothly.
• Excellent time management skills, with the ability to multitask and meet deadlines in a dynamic environment.
• A passion for fostering a positive company culture and enhancing the employee experience.
• A problem-solving mindset—you’re adaptable, resourceful, and love taking on new challenges.
• Proficiency in Microsoft Office tools.
• The ability to stay calm under pressure and work effectively in multidisciplinary teams.
• A positive and collaborative attitude—you’re someone people enjoy working with.
• German proficiency at C1+ level with fluency in English (Polish language skills are a plus).

Benefits

What We Offer

• Growth & Development: Ample opportunities for personal and professional growth within a small, dynamic team, with the chance to take on significant responsibility.
• DynamicWork Environment: Tackle new challenges daily, bring your skills and ideas to the table, and contribute to a diverse workplace.
• Hybrid Setup: Enjoy the flexibility of working from home at times.
• ExclusiveBenefits: Enjoy special employee discounts & offers on a wide range of products, including the opportunity to test cosmetics and experience our in-house nail stylist. Yes, you read that right—our very own nail artist!
• ConvenientPerks: Choose between a company-sponsored BVG card, EdenRed card for grocery, fuel and other purchases, or an Urban Sports Club membership

Kontakt

Cosmo Beauty Brand House GmbH