Office Management and Logistics Assistant () (full-/part-time) as maternity leave cover (m/w/d)

Stellenbeschreibung

Join us!

You are the „go-to“ person when people need support? You know that administration and operations staff play a key role in the smooth running of any organisation and you are excited to support our international multicultural team in achieving our goals? Then you are the one we are looking for! TMG is currently hiring an

Office Management and Logistics Assistant (m/f/x) (full-/part-time)
as maternity leave cover

to join our team in Berlin.

About TMG Research

TMG Research gGmbH is dedicated to driving just and sustainable transitions through action research and policy dialogue. Committed to a rights-based approach, our programmes focus on responsible land governance, food systems transformation in rural and urban settings, and adaptation to climate change. Our work spans the European Union and Africa, with key initiatives in countries such as Benin, Kenya, Madagascar, Malawi, and South Africa.

We explore how local innovations and global policies intersect to drive systemic change, ensuring that international frameworks are both inspired by and responsive to community-led transformations. We co-develop our research projects and advocacy work with civil society, policymakers, scientists and the private sector to ensure international sustainability efforts are informed by emerging innovations and forge real-world solutions.

Your tasks

• Guided by the Office Manager, general administrative tasks to support the smooth running of the office
• Supporting with research, templates, draft policies and ideas to improve internal processes
• Managing the inventory and keeping relevant overviews and systems up-to-date
• Oversight of office supplies including placing orders and following up with suppliers
• Managing general e-mail inboxes, answering the central office phone number, handling the mail and ordering courier services as needed
• Travel management (from planning and booking to expense claims) for the Senior Management Team
• Supporting the programmes in the preparation of business trips for larger groups of project team members
• Reviewing travel expense claims for the wider team
• Supporting our programme teams with the preparation and organisation of national/international events and workshops
• Supporting the organisation/planning of small internal and external meetings

Your profile

• Completed vocational training in a relevant field or completed university degree
• Previous experience with office management / administrative tasks
• Experience in travel and event planning, knowledge of the German Federal Travel Expenses Act (Bundesreisekostengesetz, BRKG) is a plus
• Excellent oral and written communication skills in English (min. C1), very good German language skills (min. B2), other language skills are a plus (in particular French)
• Very good MS Office skills
• New challenges motivate you to look for solutions and implement them with energy and a hands-on mentality – you take initiative and have strong organizational skills
• Efficient and structured way of working and an interest in learning about and taking on new tasks and topics
• Highly service-oriented and enthusiastic to support our international research team in achieving the goals of our organisation

We offer you

• A dynamic work environment with an international and diverse team
• Flexible working hours and mobile working, at least one fixed team day at the office
• Salary and annual bonus payment up to E9b TVöD (Bund), depending on your professional qualification
• 30 days of paid annual leave for a five-day working week in accordance with TVöD (Bund)
• Opportunities for professional development
• Insights into the workings of national and international organisations in the field of sustainable development
• Regular social events

The position is to be filled as soon as possible and initially limited to one year as maternity leave cover. Preferred duty station is Berlin. 

How to apply

Please submit your full application (cover letter, CV, letters of reference and/or two references (contact persons)) in one PDF document (max. 5 MB) by the application deadline. Please upload your application online via the application button.

For details on the position or on the application process, please contact Vanessa Venne (hr@tmg-thinktank.com).

TMG is an employer that promotes equal rights and equal opportunities and provides a respectful work environment free from discrimination and intimidation. We treat all applicants equally, regardless of ethnic and social origin, nationality, religion/belief, age, migration background, disability, sexual orientation and identity. People with disabilities and people with a migration background are particularly encouraged to apply.

We are looking forward to hearing from you!

Kontakt

TMG Research gGmbH